Position Title: Production Coordinator
Reports to: Manager, Production
The Chicago Humanities Festival program and production department seeks an energetic and enthusiastic seasonal staff member with production and event experience to support the management of front of house operations and production at new and existing venues during the 28th annual Chicago Humanities Festival (CHF) taking place from September – November 2017. This will be a part-time, seasonal position for 4-5 days per week starting in mid to late August and continuing through the end of the festival. Candidates should be eager to participate and support the inner workings of a festival producing near 90 public programs at nearly 40 venues. Pre-festival hours are flexible but require 9 AM-5 PM weekday availability. Position requires increased hours and general availability during the festival. Pay is competitive.
Responsibilities will include:
Working closely with the programming and production teams to produce select CHF programs and events. Duties may include communicating with artists, presenters, partners, venues, vendors, and the like; determining technical requirements; confirming and augmenting requirements as needed; and tracking information in CHF’s FileMaker database to ensure all details are met during the Festival.
- Supporting new initiatives in programming and production including upgrades to equipment, staging, and audience services.
- Scheduling load-in and load-out details at programs including coordinating CHF front of house and production equipment and materials sent to and picked up from all venues.
- Managing and coordinating with audience services venue floor plans to support the improvement of the audience experience before, during, and after festival programs.
- Attending meetings and maintain communications with CHF staff and venue staff, partners, presenters, and performers.
- Professionally meeting and greeting presenters and performers and effectively responding to their requests the day-of their programs or performances.
- Managing and supporting seasonal teams that consist of Stage Managers, A/V Technician, House Managers, and Box Office Managers.
- Coordinating venue site visits for staff as needed.
- Other duties as assigned.
- Flexibility, resourcefulness, assertiveness in problem solving, and must enjoy collaboration.
- High energy and a positive personality.
- A professional demeanor, excellent communication skills, and must be comfortable speaking publicly.
- Candidates should have prior event and production experience and enjoy complex multi-layered projects. Previous festival work experience preferred.
- Ability to work on both Mac and PC computers and in common office software (Microsoft Office and Google Docs) is required. A working knowledge of Photoshop, Adobe Creative Suite, or a similar design software, and Filemaker Pro is a plus.
Please submit a cover letter, resume, and three references by May 5th, 2017 to:
Email: [email protected]
The Chicago Humanities Festival connects people to the ideas that shape and define us, and promotes the lifelong exploration of what it means to be human. CHF fosters curiosity, celebrates creativity, explores the boundaries of contemporary knowledge and culture, and challenges us to see ourselves and the world anew. We produce more than 140 programs annually, reaching a live audience of nearly 50,000. In our 27 year history, we have presented over 3,000 outstanding speakers, including: 10 Nobel Laureates; 73 Pulitzer Prize winners; 56 MacArthur “Genius” Fellows; 34 Academy Award, Tony, and Grammy winners; and 18 James Beard Award winners. Our dedicated YouTube channel has had over 4.4 million views. Additional information is available at chicagohumanities.org.
The Chicago Humanities Festival is an Equal Opportunity Employer.